Author / Simon Doy

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Posts by Simon Doy

I am an avid SharePoint enthusiast who works as an Independent SharePoint Consultant based in Leeds, United Kingdom. I am one of the organisers of the Yorkshire SharePoint User Group in the United Kingdom. I have been designing and building SharePoint solutions since 2006.
by Simon Doy

Finding that file that you remember that someone shared with you once upon a time in Microsoft 365


Introduction

I was chatting with one of our customers last week and they said how annoying it was that they could never find files that people have shared with them. They talked about how they could not remember when it was and searched through their emails, searched through SharePoint but could not remember the file name and so could not find the file.

Well, I tell you what when I showed him a little feature in Microsoft Onedrive he was suddenly much happier!

Tip

So, if you want to see files that have been shared with you and also files that you have shared with someone then check out this tip.

  • Click Shared
  • Click on With You to see files that have been shared by others with you.
  • Click on By You to see files that have been shared by you to others.
A screenshot showing Microsoft One Drive in Microsoft 365 to see the files that have been shared with you and by you.

The By You feature is great if you wish to stop sharing a file with others.

To stop sharing:

– hover over the file that you wish to stop sharing,

– click the … and choose the manage access option.

  • Click on Stop Sharing button.

Hope that helps.

by Simon Doy

Top Tip to Improve Your SharePoint List Filtering


If you use SharePoint lists as much as we do, one of the challenges you might have is, How do quickly find the information you need?

This feature I will have to say passed me by and after discussions with a few others, I fortunately was not the only one!

The other day I saw an X / Twitter post about how to programmatically set filters in SharePoint lists.

I thought to myself well that is great but how do you do it via the SharePoint interface so then I discovered this feature.

So, we have had the filter pane for a while, and I have used it by clicking on the column I want to filter and choosing the value to filter by, as shown below.

However, since December 2021 you have had the filter pane which allows you to quickly select filters on multiple columns!

This is a great feature and I will be honest not something that I had picked up on.

You can configure the columns that are displayed in this filter pane using the column, column settings Pin or Unpin from the filters pane.

Anyway, that is it a quick tip to make life easier when you are using Microsoft SharePoint lists and need to filter your data more quickly!

Hope that helps!